Time flies… and it is especially fleet-footed when we are wasting it. Time-wasters can really pull you down!
5 minutes of Facebook time equals 20 minutes of real time! And when you multiply the social media platforms and add email and WhatsApp to it, then it’s really not very surprising that we never end up finishing our work.
Compared to 15 years ago, office work today requires superhuman willpower to stay focused! But we can’t just blame social media or the Internet.
When we started collating some information on productivity, some statistics blew away our mind – Do you know that an average worker admitted to wasting 3 hours of their work day! In dollar terms that totalled to $759 billion in wasted salaries.
But this is not just a loss for your organisation; time wasted at work is the time you could have spent doing other things such as spending it with your family or on a hobby.
Better time management is the obvious answer to this problem. You can see this as an opportunity to change for the better – whether it is to stand out as super productive employee at work or to free up time to spend with your family and friends or on yourself.
It is not just about stopping time wastage, but more about using that time to better yourself.
However, the first step is to identify and avoid time wasters at work. So, here is the list of the biggest time wasters!
Yes! Right at the top!
1 in 4 employees complains about too many meetings taking too much of their time AND (this is my favourite) 91% of the employees surveyed DAYDREAMED in meetings!
So, what can be done? While you can’t cut out meetings at work altogether, there is a lot you can do to minimise the disruption within your team -
It's no secret that almost all of us check our social media feeds and browse the Internet at work. Statistics point out that we spend 135 minutes every day on various social media sites and naturally a whole lot of this is bound to be at work!
If compulsive Internet surfing or social media grazing is something you identify as a time suck at the office, then the solution also lies with you.
Digital detox is not as simple as it sounds; most of the time we don’t even realise how many 5 minute chunks we end up spending on online, but limiting your online presence at work is something you will have to do on your own.
As always technology comes to the rescue and there are several apps that help to track your online behaviour and can even block the biggest time wasters for certain periods of time. Here’s a list of 10 best apps to keep you focused at all times.
Yes, this backbone of the business world has made it to the list of the biggest office time wasters.
Employees, on an average, check their emails 36 times every hour! And then it takes them 16 minutes to refocus on what they were doing before they checked their mail!
And what’s worse is that many of these emails are completely unnecessary, or so badly written that you waste even more time trying to figure them out.
So, what do you do to minimise the productivity drain your email causes?
Humans are social creatures, so it's not surprising that when thrown in an office together we will chat and gossip. But how much of it is acceptable at work, is a question we need to ask ourselves very seriously.
A survey discovered that an employee has to deal with an average of 56 interruptions a day! Apart from the time wasted during the interruption, there is the added time required to refocus on what you were doing before you were interrupted.
In an open plan office where you are sitting next to colleagues who might also be your friends, you need to set some clear boundaries.
While you might feel that you are doing fine professionally even with all the distractions, believe us you will do even better when you control and spend your time at work more wisely.
Do you see your team or your organization struggling with time management?
I guess you see the time wasters mentioned above all around you but are unable to stop them. Sometimes an outsider can be more helpful to make your team sit up and become more productive.
For more information click on the Request Consultation button above.
2020 is coming to an end and what a year it’s been! The global pandemic has really challenged us in so many ways and it’s been hard for many of us to feel in control as the crisis just drags on. Our businesses have taken a hit but we know that there are many around us who have been hit even harder.
It’s natural then for many business leaders to feel guilty about the hard decisions they’ve had to take in terms of layoffs, closures and disruptions in service. A client of mine had to let go of a senior employee in the US and he knew this meant that the employee had to go back to his home country and his entire life would get disrupted. He was also worried that the employee would no longer have health cover to take care of the special needs of his child. A friend who is the CHRO of a large organisation was distraught when a young employee passed away due to COVID and he felt he couldn’t do anything to save her.
Guilt is an unsettling emotion to deal with. But it’s also a sign that you’re a conscientious leader. While there are many things that are out of your control, one way of dealing with this guilt when it hits you is to re-evaluate and improve the way you approach your employees and company, and demonstrate compassionate leadership in difficult circumstances.
Here are 5 ways in which you can do this:
If you have a small team, it’s possible for you to do so yourself. If you have a large employees base, put together small cross-functional teams to spread out and listen to the wider group. This will help you plan your initiatives better.
When you have no choice but to implement furloughs, reduced hours, or pay cuts, don’t delegate sharing the news to HR - it feels demoralizing, disrespectful, and lacks empathy. If you are responsible for the decision, it is you who should be sharing it. This sends a clear message to not just the people who are impacted but also the others around them and support the morale of the team.
If some of your decisions have gone wrong and negatively affected others, take remedial action as soon as you know or can and do it as publicly as possible. Acknowledge your mistake and then communicate new developments frequently and consistently. Decisions can go either r way based on the limited information that we operate on – you are not expected to be right all the time. But how you own up and make amends is what your team and customers are looking at.
Try and see what benefits can be retained even when someone goes on a furlough or pay cut. Help the ones who’ve been laid off to find new jobs. Provide career transition support wherever possible.
People respond to that. They connect with you and they trust you when you’re being the best version of you. Talk about how you balance your own personal and work commitments. Talk about your own challenges and encourage sharing of tips and resources for managing workload, scheduling and so on. You don’t have to have a stoic mask all the time. Let people know that you also struggle sometimes and that’s okay. That’s being human.
So, to sum it up, it’s understandable if you as a leader are struggling with guilty feelings as you see the disruptions and struggles that the Covid-19 crisis is causing your employees and colleagues, sometimes specifically as a result of your own actions. But if you reframe your feelings of guilt as an opportunity to consciously and thoughtfully make the best decisions possible, communicate clearly, and behave with compassion and concern for both your employees and yourself, then you can help steer their teams and organizations toward better times.
If you want to talk about this, just click on Request Consultation and pick a convenient time for discussion or send me a WhatsApp message using the button above.
Many times, when I bring up coaching with business leaders and owners, they react by saying that I’m doing well. I don’t think I need a coach.
To my mind, there are two possible reasons for this reaction – one, they are not aware about what real coaching is and its benefits, and two, they are not ready to have a hard look at themselves and see what’s not working. They may be afraid of what they might uncover and are happier just coasting along till they are forced to confront these issues.
I always make an effort to explain what real coaching is and how it’s different from having a mentor or guide or just reading self-help books. I also make it a point to share that coaching is not about solving problems. It is about unblocking the realisation of your potential. You can do and achieve much more than what you are doing currently just by getting out of your own way. A coach helps you get out of your own way and go after those big hairy audacious goals.
Ask yourself this
Having a coach is not a sign of weakness – it’s a sign of ambition, it’s a sign of hunger for bigger impact, it’s a sign of courage to work on oneself.
Go ahead, tell me you don’t need a coach…
Click on the Request Consultation button above for a discovery call.
To be truly listened to is an amazing experience, partly because it is so rare! When another person is totally with you – leaning in, interested in every word, eager to empathize – you feel seen and understood. When people feel that they are really being listened to, they open up more as they feel safe and secure and the trust between the parties grows.
Unfortunately, most people do not listen at a very deep level as they are preoccupied with the challenges of their fast-paced life. As a result, most conversations tend to skim on the surface.
The absence of real listening is especially prevalent at work. Under pressure to get the job done, we listen for the minimum of what we need to know so that we can move on to the next fire that needs fighting. So, what’s the consequence of this? Everyone is talking, no on is listening. As a result, employee engagement has become a serious issue in organisations today.
This is becoming a bigger problem in this COVID scenario as employees are dispersed and the conversations are very transactional and brief. Leaders seem to have become busier and more distracted in recent times.
How often are you as a leader distracted in a conversation or a meeting with your team? How often are you as a leader not psychologically present when you are virtually with your team? How often do you cancel, interrupt or shorten meetings with your people in favour of some other stakeholder, priority or task? How often do you make your people wait, ask, or even hope for your leadership? Ironically, now more than ever, leaders need to be deeply and continuously connected with their teams.
What your team needs right now is authentic and unequivocal leadership presence. So, turn off the noise in your head. Turn off the noise from your technology. Focus your mind and your time on the people you lead and they, in turn, will follow and support your leadership efforts.
Now, more than ever, it’s important to take the time to connect, to show that you care about your employees as people. Listening deeply will also help you understand what their challenges and expectations, and gives you a chance to share what your intentions and goals in a way that everyone can be aligned.
Listening is a skill that you can gain from training and practice. And who better to learn if from than coaches. Effective coaches tend to be gifted listeners and they hone their listening skills to reach a high level of proficiency. This enables us coaches to reach the inner recesses of your mind and help you get those deep insights.
In the book, Co-Active Coaching, Henry and Karen Kimsey-House explain the three levels of listening and how the art of listening can be cultivated.
Level 1 listening is an interaction where the primary focus of you as the listener is on your own thoughts, opinions, judgments, and feelings. You relate the words you hear to your own experiences or needs. For example, if we are buying a car, we will be listening at Level 1 to the salesperson to see how the car features will fit our needs and budget.
Level 2 listening takes the communication one step further. It involves paying attention to the tone of voice, body language and facial expressions. As you filter out your internal chatter and distractions from the environment, you are able to tune in to the meaning of the words, choose a way to respond, and assess the effect of the response on the speaker.
Level 3 listening brings an entirely new state of awareness to the conversation. It involves doing everything at Level 2, plus using your intuition and being open to receiving more information in any form that it presents itself. If you get a hunch, for example, while listening to someone, you could bring it up without being attached to it. Without insisting on being right, observe the effect it has on the speaker and be aware of where the conversation goes next.
For instance, you may say: “I understand that you are happy with the results, but I have a feeling that you have something else on your mind.” The response may be, “No, not really,” or “Yes, actually, I wanted to tell you about this issue that came up with our project.” It is irrelevant if you are right or wrong; what is important is the effect on the conversation.
So, there you have it – why it is important for you as a leader to hone your listening skills and how you can enhance your depth of listening. The art of listening takes time to develop, but it can be practiced daily. It builds trust and understanding and contributes significantly to your effectiveness as a leader.
If you want to discuss further, just schedule a complimentary consultation by clicking this link above.
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